Seeing, Feeling, and Being – Mindful Photography in Italy

Terms and Conditions (T&C)
for Retreats and Seminars Offered by “THE QUIET EYE Mindful Photography Retreats,”
a service provided by Mareen Malessa Photography
(Effective: October 2025)
§1 Scope
These General Terms and Conditions (GTC) apply to all contracts between
Mareen Malessa Photography
Krokusstr. 3
58640 Iserlohn
Germany

Value-Added Tax (VAT) Identification Number pursuant to § 27a of the German Value-Added Tax Act:
DE253530039
– hereinafter referred to as the “Organizer” –
and the participants – hereinafter referred to as the “Participant” –
regarding participation in retreats, seminars, or workshops (hereinafter: “Retreat”).
§2 Subject Matter of the Contract
(1) The Organizer offers personal development, coaching, photography, and/or
mindfulness retreats.
(2) The contract covers exclusively participation in the retreat program
(e.g., coaching, meditation, workshops).
(3) Accommodations, meals, and travel are not part of the contract and
are to be arranged and paid for by the participant independently.
(4) The organizer is not a tour operator within the meaning of §§ 651a et seq. of the German Civil Code (BGB). It is
expressly stated that no package tour is being offered.

§3 Participation Requirements
(1) Participation is open to individuals aged 18 and older.
(2) No prior photography experience is required.
(3) A basic openness to mindfulness, meditation, and personal development is
required.
(4) The language of the retreat is German.
(5) Participation is at the participant’s own risk and requires a stable mental and
physical condition. The retreat is not a substitute for medical or
psychotherapeutic treatment.
§4 Registration and Conclusion of Contract
(1) Registration is done via email and is binding.
(2) A binding contract is formed
upon confirmation of registration by the organizer.
(3) A deposit must be paid within 7 days of booking confirmation.
The amount is based on the total cost and will be communicated individually.
(4) The balance is due no later than 60 days before the start of the retreat.
(5) For last-minute bookings (within 60 days before the start of the retreat), the
total amount is due immediately.
(6) If the participant fails to pay the deposit and/or the balance in accordance with the
agreed payment deadlines, the provider is entitled, after issuing a reminder with
a set deadline, to withdraw from the contract and charge the participant cancellation fees in accordance with
Section 5.2.
§5 Participation Fees and Payment Terms
(1) The currently valid participation fees are listed on the website or in the offer
.
(2) The invoice amount is due within 7 days of receipt of the invoice, but no later than
[e.g., 30 days] before the start of the retreat.
(3) Prices include applicable sales tax, if any.

§6 Services
(1) The services included in the retreat price are specified in the respective
retreat description (workshops, photo excursions, meditations, ...)
(2) Not included are individual travel to and from the retreat, lodging and meals, any
additional costs that may arise, travel insurance, and individual expenses on site
(unless otherwise stated).
(3) The provider reserves the right to make minor changes to the program for valid reasons (e.g., weather,
group needs).
§7 Withdrawal / Cancellation
(1) The participant may withdraw from the contract at any time prior to the start of the trip by providing written notice
of withdrawal.
(2) If the participant withdraws from the contract or fails to commence the trip, the
provider may demand reasonable compensation. The amount of compensation
is determined based on the total price, less any expenses saved by the provider
.
The cancellation fee is as follows:
• Up to 6 months before the retreat begins: a flat-rate processing fee of
€15 is due
• 6 months to 30 days before the start of the retreat: 50% of the total amount
• 29 days to 1 day before the start of the retreat: 100% of the total amount
It is recommended that you purchase travel cancellation insurance.
Note: A replacement participant may be arranged in consultation with the organizer.
In this case, the cancellation fee will be waived.
§8 Cancellation or Change by the Organizer
(1) The organizer reserves the right to cancel or postpone the retreat for good cause (e.g., illness,
insufficient number of participants, force majeure) or to postpone it.

(2) In this case, participation fees already paid will be refunded in full.
(3) No further claims (e.g., reimbursement of travel or accommodation costs)
do not apply.
§9 Liability
(1) Participation is at the participant’s own responsibility and risk.
(2) The organizer is liable only in cases of willful misconduct or gross negligence.
(3) No liability is assumed for the loss or damage of personal belongings or for injuries that
occur outside the retreat program.
(4) Each participant is responsible for ensuring she has adequate health and
accident insurance.
§10 Photography and Videography
8.1 During the retreat, photographs and
videos may be taken by the organizer or on its behalf. These may be used for the purposes of documentation,
public relations, and advertising (e.g., social media, website, newsletter).
• By participating, you consent to the non-commercial publication
of such recordings.
• If you do not wish to appear in photos or videos, you must submit a written
objection via email no later than 3 days before the retreat begins. In
this case, no identifiable images of you will be used.
• The organizer ensures that all visual material is handled with respect.
§11 Health Status and Personal Responsibility
(1) The participant declares that she is physically and mentally capable of participating in the retreat
.
(2) The retreat is not a substitute for medical or psychotherapeutic treatment.
(3) The participant agrees to inform the organizer of any
health limitations before the retreat begins.

§12 Data Protection
(1) Personal data will be used exclusively for contract fulfillment
and will not be disclosed to third parties.
(2) The privacy policy in accordance with the GDPR applies; it is available at [your
website/privacy].
§13 Copyright
Documents, photos, videos, or other content provided during the retreat
are protected by copyright and may not be reproduced or distributed without the organizer’s
consent.
§14 Final Provisions
(1) German law applies.
(2) The place of jurisdiction is the organizer’s registered office.
(3) Should any provision of these Terms and Conditions be or become invalid, the validity
of the remaining provisions shall remain unaffected.
Organizer:
THE QUIET EYE – Mindful Photography Retreats
Mareen Malessa
Krokusstr. 3
D-58640 Iserlohn